Outlook quick steps dropdown within body
![outlook quick steps dropdown within body outlook quick steps dropdown within body](https://blog.tryshiftcdn.com/uploads/2020/06/gmail-vs-outlook@2x-1.jpg)
I’ve tried many different folder setups and I am convinced this works best. This concept is also mirrored in the folder structure in the Outlook client. Explore all the Quick Step options to see all the ways you might save time and effort by streamlining your Outlook experience. If not, leave it in your inbox – it is the to-do item for the day. Here you can move Quick Steps up and down the list, edit Quick Steps, duplicate existing Quick Steps to add or edit actions or delete Quick Steps you no longer need. If the email instructs you to do something and has a specific date and time (e.g. If somebody else is a better fit for completing the action, forward it to that person (but track the status of the task). If you can complete it in less than 2 minutes, do it right away – write that quick reply and move to the next item in the inbox.
![outlook quick steps dropdown within body outlook quick steps dropdown within body](https://i.stack.imgur.com/Bal9w.png)
In that case, the next thing to ask yourself is “what is the next action?”. The other possible answer to the “is it actionable?” question is Yes. or file it into the special folder (for reference).incubate it (store it to take action sometime in the future),.spam and other email that is not relevant),
![outlook quick steps dropdown within body outlook quick steps dropdown within body](https://cdn.extendoffice.com/images/stories/doc-outlook/add-template/doc-template-2.png)
The first thing you need to do is to ask yourself what it actually is and if it requires any action. You get all kinds of messages into your inbox. Now lets look at it from an email standpoint. While we won’t get into details here (I highly recommend you pick up the book), let’s tap into the big idea from the book – here is what the Getting Things Done workflow looks like. You might already be familiar with David Allen’s cult book Getting Things Done.
OUTLOOK QUICK STEPS DROPDOWN WITHIN BODY ARCHIVE
Most work will still probably fall to the good old Delete button, but things such as “reply & delete“ or “mark as read, archive & forward”, can be completed with a single click. They allow you to automate repetitive tasks, giving you the option to basically program your own buttons. There’s one specific feature that I’ve come to love, and have not seen mentioned very often. Whatever the reason, it is a tool that offers much functionality. Some of us are not left with much choice, because it’s a company demanded standard. While it is losing it’s popularity, Microsoft Outlook is still the email client many use. If you click the Options button, you can see how the Quick Step is constructed, and you can also edit it, such as adding or removing parts to or from it. We all have our own approach to dealing with it and our own convictions on what works best. In this Quick Step, we select a message we deem miscellaneous and click the Quick Step, which will move the message to the Misc folder and mark the message as Read. Let’s look at the thing most of us have to deal with – email. But as always, the devil is in the details. Sure, there’s a time and place for adding new tools and gadgets to the process.
OUTLOOK QUICK STEPS DROPDOWN WITHIN BODY FULL
We try to battle this by arming ourselves with gadgets, tools and tricks, yet often it’s not about new tools we should be using, but the existing tools we’re not using to their full potential. Sometimes it’s the little things that add up and eat at our productive time.